July 30, 2021

Move-in and Vaccination Requirement Update

July 30, 2021

The September 3 to 6 move-in period is just over a month away and we can’t wait to welcome you to your new home away from home. Now that you know your building placement, we would like to share some information about what you can expect on your move-in day.

First, remember you must complete the Residence Onboarding Process (ROP) and pay your first instalment of residence fees by 11:59 p.m., August 3, 2021.

You will also need to book your move-in timeslot through the myHousing portal by 11:59 p.m., August 31, 2021, if you haven’t already done so.

COVID-19 vaccination requirements

The health and safety of our campus community is a shared responsibility. Vaccination against COVID-19 is one of the most important steps you can take to protect yourself, each other and our community.

As we shared with you earlier, you are required to have received at least your first COVID-19 vaccine dose within 14 days following your move-in date.

You are also required to have received your second dose no later than October 22, 2021.

With increasing vaccine availability, we strongly recommend that you be fully vaccinated at least 14 days before your move-in day.

If you are unable to be fully vaccinated prior to moving in, Western is operating an on-campus vaccination and testing centre which you can attend on your move-in day to receive your first or second dose. The centre will also be open throughout the fall. You can schedule a vaccination appointment online to avoid wait time on-site.   

If you cannot get vaccinated for medical reasons or sincerely held creed/religious beliefs, you may request an accommodation form by emailing housingrequests@uwo.ca, indicating the accommodation ground pertaining to your situation (medical or creed/religious). If you are intending to make an accommodation request, we ask that you do so by August 3, 2021, to avoid delays. Each request will be reviewed carefully, and a decision will be communicated via email as soon as possible.

Verifying your COVID-19 vaccination status

When you arrive on campus, you will be directed to a central location to verify your COVID-19 vaccination status and vaccine type. You will need to complete this verification process before moving into your building.

Please have the following ready to show a Western staff member*:

  • Government-approved photo ID (e.g. Driver’s license, passport, Ontario Photo Card, etc.); and
  • A valid vaccination record/receipt (in English or a certified translation), or
  • An approved accommodation letter.

Students who do not have proof of vaccination or accommodation will still need to attend the vaccine verification site. These students are permitted to move into residence but will need to submit either proof of vaccination or an approved accommodation letter to Health and Wellness Services within 14 days following their move into residence. If a student fails to do so, their residence contract could be terminated.

After completing the vaccination verification process, you will receive a wristband which must be worn for the duration of the September 3 to 6 move-in period.

*Please note Western University will not retain copies of your documents but will record on a separate document whether you received a first dose or second dose of an approved vaccine or whether you have been granted accommodation. Personal information collected by Western University to verify your vaccination status is collected pursuant to The University of Western Ontario Act and will be used for the purpose of determining compliance with Western University’s mandatory vaccination requirement for student’s living in residence. The vaccination requirement has been implemented in order to take reasonable precautions for the health and safety of students, staff and visitors to the residences. Any questions about this collection may be sent to Director of Housing, at Room 3C10, Ontario Hall, 230 Sarnia Road, London ON, N6G 0N2, 519-661-3547 or housing@uwo.ca. 

Moving into your residence building

Once you have received your wristband you may proceed to your residence building to move in. You will be welcomed to your building by upper-year student leaders. Students who arrive to their residence building without a wristband will be directed to the vaccine verification site.

We will send you specific directions by email closer to your move-in date which will include route directions for your building, confirmation of your move-in time, your check-in barcode, etc. You can also stay tuned for updates in our Move-In Planning Guide. In the meantime, see what to bring, what not to bring, and what the University provides in our packing list.

As we enter August and get closer to move-in, we look forward to welcoming you into our residence community. See you soon!